PURCHASING AND SUPPLY ASSISTANT (M/F)

Job description

Reporting to the Purchasing Manager, the Purchasing and Supply Assistant works in support of the Purchasing team, facilitating the various stages of the purchasing process.

• Administrative preparation of purchases
  • Produce dashboards for the Purchasing Manager and/or the Purchasing Department.
  • Check product bills of materials.
  • Create orders for subcontractors, applying purchasing circuit procedures.
  • Generate order and bill of materials files. Submit preparation lists to warehouse and update.

• Inventory management
  • Enter subcontractors' annual inventories, analyze and deploy the dormant stock action plan.

• Supplier follow-up
  • Set up and update supplier and product databases.
  • Support the Buyer in dealings with material suppliers and subcontractors.
  • Report material and component non-conformities to suppliers and monitor disputes.

• Administrative management of purchasing
  • Monitor and calculate necessary purchasing volumes, according to changes in inventory levels.
  • Enter tariffs.
  • Participate in weekly Purchasing/Production meetings.
  • Administrative and logistical follow-up of purchases
  • Analyze purchasing performance trends and translate indicators into purchasing language.
  • Monitor purchasing schedules. Monitor the smooth running of logistics processes and changes in flows/stocks.
  • Close purchases at the end of the season.

Profile required

• Technical skills
  • Good knowledge of purchasing methodologies and all stages of a purchasing process.
  • Good command of IT tools: dashboards, supplier database.
  • Fluency in English.
  • Good knowledge of how the company operates and how to communicate with business departments.

• Know-how
  • Availability and responsiveness. Reliability and thoroughness.
  • Internal and external interpersonal skills.
  • Numerical and administrative skills: activity monitoring and reporting.
  • Willingness to learn and progress. Ability to prioritize, listen and adapt.